Concrete Commitments & Pour Scheduling

Learn how to manage concrete commitments and coordinate pour schedules

Overview

Concrete Commitments are specialized agreements for managing concrete pours on construction projects. Unlike standard material commitments, concrete commitments include:

• Mix design specifications
• Pour scheduling and coordination
• Delivery location management
• Vendor communication for just-in-time delivery

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Key Concepts

Pour

A Pour is a scheduled concrete placement event. Each pour specifies:

• Location – Where on the job site
• Mix Design – The concrete specification
• Volume – Cubic yards required
• Date/Time – When the pour is scheduled

Mix Design

The specification for the concrete, including:

• Strength (PSI)
• Slump
• Aggregate size
• Admixtures
• Special requirements (fiber, color, etc.)

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Creating a Concrete Commitment

1. Navigate to Commitments

   Go to Commitments from the main navigation.

2. Create New Commitment

   Click + New Commitment and select Concrete Commitment.

3. Select Project

   Choose the project for this commitment.

4. Select Vendor

   Choose your concrete supplier.

5. Enter Agreement Details

   Add reference information and terms.

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Adding Mix Designs

Define the mix designs available under this commitment:

1. Click Add Mix

   Click Add Mix Design to create a new specification.

2. Enter Mix Details

   • Name – Descriptive name (e.g., “4000 PSI Slab Mix”)
   • Strength – PSI rating
   • Slump – Consistency specification
   • Price per CY – Committed price per cubic yard
3. Add Specifications

   Include any special requirements or admixtures.

4. Save

   The mix is added to your commitment.

Repeat for all mix designs in the agreement.

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Scheduling Pours

Creating a Pour

1. Go to Pour Schedule

   Navigate to the Pours or Pour Schedule section.

2. Click New Pour

   Click + Schedule Pour to create a new pour.

3. Select Commitment

   Choose the concrete commitment to use.

4. Select Mix Design

   Choose the appropriate mix for this pour.

5. Enter Pour Details

   • Location – Where on site (e.g., “Building A, Level 2 Slab”)
   • Volume – Estimated cubic yards
   • Date – Scheduled pour date
   • Start Time – When trucks should arrive
6. Save

   The pour is added to the schedule.

Pour Calendar

View all scheduled pours in calendar format:

• Daily View – See all pours for a specific day
• Weekly View – Plan the week’s concrete work
• Monthly View – Long-term pour planning

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Pour States

State	Description
Scheduled	Pour planned and on calendar
Confirmed	Vendor has confirmed the date
In Progress	Pour is happening
Completed	Pour finished successfully
Cancelled	Pour cancelled
Rescheduled	Moved to a new date

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Coordinating with Vendors

Sending Pour Requests

1. Select Pour

   Open the scheduled pour.

2. Click Request Confirmation

   Send a request to the vendor to confirm the pour.

3. Include Details

   Add any special instructions or requirements.

4. Send

   The vendor receives notification of the scheduled pour.

Vendor Confirmation

When the vendor confirms:

1. Pour status updates to Confirmed
2. You receive notification of confirmation
3. Any changes from vendor are noted

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Day-of-Pour Management

Pre-Pour Checklist

Before the pour begins:

Confirm vendor has the pour on schedule

Verify mix design is correct

Ensure site is ready to receive concrete

Confirm equipment and crew are in place

During the Pour

Track actual delivery:

1. Record truck arrivals and ticket numbers
2. Note actual volumes delivered
3. Track any issues or delays
4. Capture delivery ticket photos

Completing the Pour

After the pour:

1. Enter Actual Volume

   Record the total cubic yards actually placed.

2. Upload Tickets

   Attach all delivery tickets from the vendor.

3. Note Any Issues

   Document any problems (delays, quality issues, etc.).

4. Mark Complete

   Set the pour status to Completed.

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Tracking Commitment Usage

Commitment Progress

Monitor how much of your commitment has been used:

• Total Committed CY – Cubic yards in the agreement
• Poured CY – What’s been placed
• Scheduled CY – Upcoming pours
• Remaining CY – Available for future pours

Cost Tracking

Track spend against commitment:

• Actual costs per pour
• Comparison to committed pricing
• Any additional charges (pumping, overtime, etc.)

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Handling Changes

Rescheduling Pours

To move a pour to a different date:

1. Open the pour
2. Click Reschedule
3. Select new date and time
4. Notify vendor of change

Adjusting Volumes

If pour requirements change:

1. Open the pour
2. Update the estimated volume
3. Notify vendor if significant change
4. Track actual vs. estimated after pour

Weather Delays

For weather-related issues:

1. Monitor weather forecasts
2. Communicate early with vendor
3. Reschedule proactively
4. Document weather-related changes

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Reports

Pour History

View all pours for a project:

• Dates and locations
• Volumes placed
• Mix designs used
• Cost summaries

Commitment Utilization

Track commitment usage:

• Percentage of commitment used
• Remaining capacity
• Cost comparison

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Best Practices

Confirm Early

Get vendor confirmation at least 48 hours before pour.

Track Weather

Monitor forecasts and have backup plans.

Capture Tickets

Photograph delivery tickets immediately.

Communicate Changes

Notify vendors promptly of any schedule changes.

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Related Guides

Material Commitments

Learn about general material commitments.

Creating Purchase Orders

Order materials for concrete work.

Processing Invoices

Reconcile concrete invoices.